Ashtabula, Ohio
CONSTITUTION
OF REDBROOK BOAT CLUB
ARTICLE I
This club shall be known as
the Redbrook Boat Club.
ARTICLE II
The
purpose of this club shall be to encourage the sport of yachting, to promote
the science of seamanship and navigation, and to provide and maintain a
suitable anchorage for the recreation and use of its members.
ARTICLE III
OFFICERS
The
officers shall be Commodore, Vice Commodore, Rear Commodore, Fleet Captain,
Secretary and Treasurer.
ARTICLE IV
DUTIES OF
OFFICERS
Section
1. It shall be the duty of the Commodore to
command the Squadron, to enforce the laws and regulations of the Club, to
preside at all meetings of the Club and to appoint all committees necessary for
the annual operating management of the Club.
Section
2. It shall be the duty of the Vice-Commodore to
assist the Commodore in the discharge of his duties and to officiate in his
absence.
Section 3. It shall be the duty of the Rear Commodore to assist the Commodore and Vice-Commodore in the discharge of their duties and to officiate in their absence.
Section 4. It shall be the duty of the Secretary:
A)
To keep the minutes of the meetings of the Club membership and the
meetings of the Officers, in books provided for that purpose, and to have the
custody of all reports and documents connected with the proceedings of the
Club.
B)
To keep a correct roll of the members together with the dates of their
election;
C)
To receive applications for membership and to transmit the same to the
designated committee;
D)
To notify each new member of his election;
E)
To keep a Fleet list of all vessels owned by members;
F)
To send out all necessary notices;
G)
To keep a Certificate of Membership record book and act as agent in the
issuance or transfer of said certificates;
H)
To prepare and distribute a Semi Annual Newsletter for the Club. The
Newsletter to be emailed to members unless mailing by member is requested.
Section
5. It shall be the duty of the
Treasurer;
A)
To collect all moneys due the Club;
B)
To have charge of the funds of the Club, keep a correct account of all
moneys received and paid out in a book provided for that purpose, and, under
the direction of the Officers, to make proper disbursements;
C)
To present at each annual meeting and whenever so requested by the
Board of Trustees or Officers, a detailed account showing the financial
condition of the Club;
D)
To deposit the funds of the Club in a depository approved by the
Officers;
E)
To sign checks drawn on funds of the Club;
F)
To pay small bills from a petty cash fund of $100.00;
G)
To send notices for the succeeding year’s membership dues and other
fees to all members by January 1 of each year;
H)
To send statements for dues to all members by January 1, and to notify
in writing any member who is in arrears as of February 15, that his membership
shall cease if the amount in arrears is not paid before March 1 or unless
suitable arrangements are made with the officers.
Section 6. The Fleet Captain shall be
the Executive Officer of the Commodore.
It shall be his duty to measure yachts and to report the same to the
Secretary. He shall enforce Harbor and
Dock rules and assign dock space to members upon information from the
Secretary. He shall be charged with the
responsibility of maintaining reasonable channel depth and shall be responsible
for the proper care and operation of the club power shovel, pier lights, and
all dredging equipment.
Section 7. In the event of an officer
vacancy, the remaining Officers shall elect a member to serve for the
un-expired term. All officers shall be
Certificate Holders (or their spouse) of the Club in good standing.
Section 8. The Officers shall meet periodically at the call of
the Commodore or Vice-Commodore, depending on the requirements for the good of
the Club.
Section 9. Four Officers shall constitute a quorum and the
affirmative vote of a majority of those present at any meeting of the Officers
shall be necessary for the adoption of any resolution.
Section 10. The Officers shall keep a record of all meetings
held, and the minutes shall be read at their next meeting.
Section 11.
A)
The Officers may suspend any member from the privileges of the Club or
terminate his membership for conduct prejudicial to the welfare and interest of
the Club, or in violation of its Constitution and Rules. Except for non-payment of dues or
indebtedness to the Club, a member shall not be suspended or expelled until he
shall have been given the opportunity to be heard before the Officers, but he
may not be represented by professional counsel.
B)
A certified letter must notify the member of the suspension or
termination of membership.
C)
Any member suspended or expelled from the Club by the vote of the
Officers may appeal to the Trustees whose judgment shall be final in every case
of suspension and/or termination of
membership.
D)
Any member so suspended or expelled may be reinstated by the Trustees.
ARTICLE V
BOARD OF
TRUSTEES
Section 1. The Board of Trustees shall consist of the immediate
past retired Commodore, who shall serve as Chairman during his term of office
and four Certificate Holders (or their Spouse) in good standing, who shall be
elected for two year terms by the membership.
Section 2. In the event of a vacancy on the Board of Trustees,
the remaining Trustees shall elect a Certificate Holders (or their Spouse) in
good standing to serve the un-expired term.
Section 3. The Board of Trustees shall have authority over any
physical changes or alterations to the real property or structures located on
land owned by the club but shall not have any authority over the operating
management of the Club. A majority vote
of the qualified voters shall, at any time, cause the action of the Board of
Trustees to become null and void.
Section 4. The Board of Trustees shall have a record
kept of all meetings held, and the minutes shall be read at its next meeting.
Section 5. The Board of Trustees shall
meet monthly or at the call of the Chairman.
Three members shall constitute a quorum at any meeting of the Board and
the affirmative vote of three members shall be required on any matter.
ARTICLE VI
STANDING AND
SPECIAL COMMITTEES
Section 1. The Commodore may appoint committees with the
approval of the Officers for the annual operation management of the Club.
Section 2. The Trustees may appoint committees to assist in
their duties.
Section 3. All committee’s functions must be approved by the
appointing body prior to any action.
ARTICLE VII
NOMINATING
COMMITTEE
A Nominating Committee of three Voting Members shall be elected by a majority vote of the Officers not less than thirty days prior to the annual meeting. The duty of this committee shall be to nominate candidates for all elective offices, notify the Secretary of the nomination so that notices of same can be mailed to the voting membership not less than ten 10 days prior to the annual meeting. No officiating officer will be eligible to serve on the committee.
ARTICLE
VIII
ELECTIONS
Section 1. Election of Officers and Trustees shall be held at
the annual business meeting. Candidates
shall be elected by majority vote of the qualified voters in person or by proxy
at the meeting.
Section 2. All candidates for office shall be Certificate
Holders (or their Spouse) in good standing at the opening of the meeting.
Section 3. Nominations other than those made by the Nominating
Committee may be made from the floor prior to the election upon the endorsement
in writing of five certificate holders in good standing.
Section 4. A Board of Elections will be appointed at the
opening of the meeting by the Commodore.
It shall consist of three Voting Members who are neither candidates for
office nor holding any elective office,
Section 5. Newly elected Officers and Trustees shall assume
full responsibility seven days following election. All Officers shall serve for a period of one
year or until qualified successors are elected.
All Trustees shall serve for a period of two years or until qualified
successors are elected.
ARTICLE IX
MEMBERSHIP
REQUIREMENTS AND ELECTIONS
Section 1. Each application for membership shall be delivered
to the Secretary, who shall refer it immediately to the Membership
Committee. There shall be two (2)
categories of membership; Boating Members and Social Members.
Section 2. The Membership Committee shall accept or reject an
applicant for membership and reports its action to the Secretary. The Officers shall have the authority to
reject any application which may have been accepted by the Membership
Committee.
Section 3. Upon acceptance or rejection of an application for membership, the Secretary shall be notified by the Membership Committee. The Secretary shall notify sponsor (if sponsored) and applicant.
Section 4. All new Boating Member applicants for membership are
required to purchase a Membership Certificate in the Club before the approval
of their application becomes final.
Section 5. No Boating Member shall engage his/her boat in a
commercial enterprise in any manner.
ARTICLE X
MEMBERSHIP
CERTIFICATES
Section 1. A Certificate of Membership signed by the Commodore
and the Secretary, evidencing ownership of a share of the corporation, shall be
issued to all Boating Members upon payment of membership fees due.
Section 2. Only one Certificate of Membership shall be issued
to any one Boating Member.
Section 3. All Boating Members must own one Certificate of
Membership. Social members are not
permitted to own a Certificate of Membership.
Section 4. Owners of a Certificate of Membership who are in
good standing in payment of dues shall be qualified Voting Members, one vote
per certificate.
Section 5. Each Boating Member shall agree that immediately
upon resignation or dismissal, he/she shall surrender his/her Certificate of
Membership to the Secretary and Treasurer for cash surrender. If after two (2) years of inactivity the
Certificate of Membership has not been redeemed, the certificate shall be
removed from the registered roll and will have no redemption value.
Section 6. In the event of a Boating Member’s death the
Certificate of Membership must be surrendered by the surviving family. It may be reissued to one member of the
immediate family.
ARTICLE XI
MEETINGS OF
THE CLUB
Section 1. The annual business meeting of the club shall
be held between August 15th and September 15th of each year.
Section 2. Special meetings may be called by the Commodore or
upon the request of two Officers, and shall be called upon the written request
of ten Voting Members. Such meetings to
be held at such time and place as may be designed in the notice thereof.
Section 3. Written notice of every meeting shall be mailed to
each Voting Member at his usual post office address at least five days before
the date set for each meeting.
Section 4. More than thirty-five Voting Members of the club,
present in person or by proxy, shall constitute a quorum at any meeting of the
Club.
Section 5. Each Voting Member of the Club in good standing at
the opening of the meeting, who shall be present in person or by proxy, shall
be entitled to one vote and no more, at an election for the officers, or on any
subject submitted at a meeting.
Section 6. Business shall be conducted at all meetings of the
Club according to parliamentary usage, and the order of business, so far as the
character and nature of the meeting will permit, shall be as follows:
a)
Opening of the meeting
b)
Reading of minutes of previous meeting
c)
Reports of Standing or Special Committees
d)
Balloting for candidates
e)
Reading of communications
f)
Treasurer’s Report
g)
Unfinished business
h)
New business
i)
Adjournment of meeting
ARTICLE XII
MEMBERSHIP
DUES AND FEES
Section 1. The Officers shall submit at the annual meeting a
Schedule of Fees for the coming year to be approved by a majority of the Voting
Members present at such a meeting, in person or by proxy A non-refundable deposit shall be paid by
all Boating Members, by November 1st to secure dockage for the
following season. All other dues and
fees shall be paid on or before February 15th of each year to the
Treasurer. The fees of newly elected
members shall be due upon final admission to membership.
Section 2. Application for reinstatement may be made by paying
one year's dues in advance if said application is made prior to the lapse of
one year. If application for
reinstatement is made after a period of one year’s lapse, the applicant must
make application as a new member.
ARTICLE
XIII
AMENDMENTS
Section 1. To amend or alter this constitution, the proposed
amendment of alteration shall be submitted in writing to the
Secretary/Treasurer, signed by at least ten Voting Members. The Officers shall call a special meeting of
the Club for consideration of the proposal, for a date within thirty (30) days
after same amendment was presented, unless a regular meeting falls within such
a period. The notice of said meeting
shall contain such proposed amendment or alteration.
Section 2. It shall require a two-thirds vote of the Voting
Members present at such a meeting, in person or by proxy, to adopt any
amendment or alteration of this Constitution.
ARTICLE XIV
RESIGNATIONS
Section 1. All resignations of Boating Members must be in
writing and addressed to the Secretary of Redbrook Boat Club.
Section 2. No such resignation after June 15th in
any year shall exempt a Boating Member from dues for the year.
Section 3. No resignation of a Boating Member indebted to the
Redbrook Boat Club will be accepted, until such debts are paid in full.
ARTICLE XV
CLUB FLAG
Section 1. The Club flag shall be in the form of a pennant, the
hoist shall be two-thirds that of the fly.
It will have a red field with a white stripe through the center.
Section 2. Yachts enrolled at the Club shall have the right to
fly such burgee except when under charter to a non-member.
ARTICLE XVI
CARE OF YACHTS
Members
shall be responsible for the proper mooring of their vessels and neither the
Club nor its employees shall be responsible for any damage or accidents to
property or individuals. All vessels
must be moored with two bow lines, at least one stern line, and at least one
spring line of not less than 3/8” diameter manila lien or its equivalent, in
new condition, or equivalent mechanical device acceptable to the Fleet Captain.
ARTICLE
XVII
CARE OF DOCKS
All
docks are Club property. A Dock
Committee, under the supervision of the Fleet Captain, will be responsible for
the construction and maintenance of all docks.
Dock specifications and requirements will be the responsibility of the
Fleet Captain.
ARTICLE
XVIII
SALE OF BOATS
Should
a Boating Member sell his/her boat, it is expressly agreed that the boat is
sold as such, that in no case is the promise of either dockage or membership to
be considered.
ARTICLE XIX
LIMITATIONS
1. Boats
shall not exceed 28 feet 0” inches in length with the maximum of 10 feet, 2
inches in beam. No boat shall exceed 28’
0” overall length when measured from the longest protruding points: i.e. Bow
Pulpits, Stern Rails, Swim Platforms, Out drives or any other attachments. Their draft shall not exceed three feet. Docking availability shall be determined by
the Fleet Captain.
2. The
number of Boating Members shall be limited per the
fee schedule.
ARTICLE XX
The
official season shall be considered to be from Memorial Day through Labor
Day. Every reasonable effort shall be
made to maintain adequate channel depth during this period.
RECORD OF
CONSTITUTIONAL REVISIONS
Revision
# Year
Revision Passed Revision
Date
1 1959 -
2 1962 -
3 1979 -
4 1983 -
5 1984 2/18/84
6
1985 9/05/85
7 1986 9/06/86
8 1987 9/06/87
9 1989 9/03/89
10 1992 9/03/92
11
(mail out ballot) 1996 3/15/86
12 1998 8/30/98
13 2000 8/27/00
14 2004 8/29/04
15 2006 8/27/06
16 2008 8/25/08
SUMMARY OF
CONSTITUTIONAL CHANGES
1959
Article
IV, Sections 4h, 6
Article
VIII, Sections 2, 3, 5.
Article
X, Section 6.
Article
XI, Section 4
Article
XII, Section 1
Article
XVI
1962
Article
V, Section 2 - Provision for
Trustee being elected to office
Article
XII, Section 1- Elimination of
exemption of officers from paying dues and assessments.
1979
Article
V, Section 1- Changed number of Trustees from 3 to 4.
1983
Article
XI, Section
1- Eliminated requirement for annual
social meeting.
Article
XVII, Made docks property of Club with
responsibility of maintaining that of
Fleet
Captain. Provided yearly dock fee to pay
for repair/replacement.
1984
Article
IV, Section
4g- Changed mailing deadline of dues
notice from March 1st to January 1st.
Article
IV, Section
4h- Changed mailing deadline of dues
statement from March 1 to January 1, payment from April 15 to February 15 and
suspension date from May 15 to March 1.
Article
VII, Section 5- Changed working to “qualified successors
are elected”, deleted part on formal presentation at winter social meeting.
Article
XII, Section 1- Changed $5.00 fee to “fee set yearly,
payable on or before February 15th.
Article
XIX, Changed maximum boat dimension
from 24’LOA, 7’5”B, 24”D to 23”LOA, 8’B, 30”D.
1985
Article
V, Section 5- Changed from two to
three the number of members which constitute a quorum at any meeting of the
Board and from two to three the number of affirmative votes required on any
matter.
Article
IX, Section 1- Deleted the
requirement of each applicant for membership being sponsored by a member.
Article
IX, Section 2- Deleted part of the
sentence requiring applications to be delivered in duplicate by the sponsor.
Article
X, Section 2- Deleted the
limitation authorizing on 150 certificates of membership.
Article
X, Section 6- Deleted the part of
the sentence requiring the Club to attempt to sell the certificate of a member
who resigns.
Article
XI, Section 4- Eliminated the
reference to a majority of the Voting Members being present to constitute a
quorum. Kept the requirement of needing more than 25.
1986
Article
VII, Changed first sentence to permit
election of Nominating Committee more than 30 days prior to annual meeting.
Article
XIX, Added
a limit on the number of boating members.
1987
Article
XIX, Changed limit on maximum beam from
8ft to 8ft 6inches.
1989
Article
XIX, Changed maximum length limit and
defined measurement points.
1992
Article
IV, Section 1- Eliminated reference
to standing and special committees.
Section 5- Petty cash
fund increased.
Section 9- Changed from
three officers to four.
Section
11- Suspension of a member expanded.
Article V, Section 1- The board of Trustees changed
from being the past four retired Commodores.
Section 2- Modified
requirements for filling vacancies on Board of Trustees.
Article
VI, Section 5- Change to monthly
meetings.
Section 1- Change
requirements for appointing committees.
Section 2- Eliminated required committees.
Section 3- (New)
Article
VIII, Section
1- Trustees added to the annual
election.
Section 5- Addition of Trustees service period of two
years.
Article
X, Section 4- Added one vote per certificate.
Section 5- Added the two years of Certificate
inactivity.
Section 6- (New)
Article
XI, Section 4- Changed voting members for quorum from 25 to
50.
1996
Article
XIX, Revised as shown by mail in ballot
Section 1 only, March 1996.
Section
1- specifies how the Fleet Captain, or his agent are to measure boats for the
purpose of eligibility. No boat shall exceed 28” 0”, exceed a beam of 9’ 6” or
exceed a draft of 3’ 0”.
Section2
– Limiting the number of boating members to 150.
1998
Article
XI, Section 4- Changed from 50 to
35.
Article
XV, Section 1- Add the letters RBC to
be visible on both sides.
Article
XIX Section 1- Boats shall not exceed
28’ 0” in length and maximum beam of 10’ 2”.
2000
Article
XII, Section
1- Fall Deposit.
2004
Series
of changes to add 2 categories of membership: boating member and social
member. Change the usage of member to
boating member thru out the constitution.
Added Fee Schedule to be prepared and voted upon by the membership. Identified those areas that needed to be
Voting Members and Certificate Holders.
Moved responsibilities from Secretary to Treasurer.
2006
The
number of boating members with either a boat or PWC or both shall be limited to
150.
2008
The number of boating members was moved to the fee schedule. The actual dollar amount of the dock deposit was moved to the fee schedule.